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Guidelines on Oral Presentations and Slide Preparation
Every
year some details change in the meeting's organization and requirements, so it
is important to be updated. Even if you are an "old hand", please be
sure to read this guide.
At
the Florida Chapter meetings in
All
(Student and Professional) oral presentations will be judged and awards will be
presented Thursday afternoon.
Helpful Hints:
Summarized
from The Oceanography Society, Tips for Preparing and Delivering Scientific
Talks and Using Visual Aids, http://tos.org/resources/publications/sci_speaking.htm
Giving
an oral presentation is an important event for you and a critical means of providing information to the scientific community. An
audience of your peers will attend your presentation because they are
interested in your work and what you have to say. A well-organized and well-presented
presentation reflects positively on you, your work, and your organization. The
quality of your presentation is very important for getting your points across
to a large audience and can only be assured by adequate preparation.
Your
abstract is published at our web site and is available in the program provided
to each participant. Many of those in the audience will have already read or
glanced through your abstract. Consequently during your presentation, they will
expect to hear you introduce the problem, talk about your approach and support
your conclusions.
Know your Audience
How many people will be attending the
meeting?
What is the general knowledge of your
audience?
Special Symposiums
Is your presentation focus on one
general theme?
Will there be other presentations on
similar subjects?
When is your presentation scheduled,
early or late in symposium?
Outline your
Presentation
Introduction: State your hypothesis,
provide background information
Methods: Be brief but accurate
Results: Use suggestions below to
create good illustrations of your data
Conclusions: Was your hypothesis supported? Why or why not?
Acknowledgements
Slide Preparation
Visual aids should enhance, support
and facilitate your presentation
Be brief and concise
No more than 36 words per slide
Maximum 6 lines with 6 words each
Keep to non-technical language, do not use jargon or acronyms
Define
terms
Displaying your data
Percentages - pie graphs
Comparisons - bar graphs
(horizontal or vertical)
Correlations - box plots
Changes over time or
frequency - line charts
Use
equations, math, and symbols sparingly
Make sure your slides are legible and
clear for the entire audience
Use readable lettering (>
18 point; 24 point recommended)
Use larger type for headings
and smaller type for subheads
A combination of upper and
lower case letter is more easily read
Limit the number of facts per slide to
2 or 3
Do not overuse animation
Use color for emphasis
Use font and background
colors that are complementary
Remember to avoid the colors
red and green
Do not read directly from your slides
Practice your presentation
Rehearse your presentation in
front of friends or colleagues
Practice answering their
questions
Further references:
J. Smith, J.
Myers, and
http://www.indiana.edu/~halllab/GradRes/Smithetal_2007_BESA.pdf
S. Pickett,
B. Hall, and M. Pace. 1991. Strategy and Checklist for Effective
Scientific Talks. Bulletin of Ecological
Society of
http://ecology.lifescience.ntu.edu.tw/seminar/931/Scientific%20Talk.PDF
M. Splane’s
“PowerPoint Presentation Advice”
http://www.cob.sjsu.edu/splane_m/presentationtips.htm
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